Classification Responsibilities: The Capital Improvement Program (CIP) Administrator is responsible for coordinating, monitoring, and managing the development of the project scopes and schedules; for the annual capital project budgeting process to include: Roads, Parks and other Municipal Infrastructure.
Coordinate with the department the preparation of budgets and project estimates; and reviewing costs for infrastructure projects. Duties include: manage project coordination with all involved department representatives, project managers, and liaisons to ensure projects are delivered within budget and on schedule, and performing quality assurance reviews on schedules (including major durations and milestones) utilizing Critical Path Method (CPM) scheduling principals.
Additional duties include: monitoring and reporting project status for cost and schedule to identify potential variances, providing recommendations for possible corrective actions or efficiencies in timelines or budget; identifying and analyzing department performance trends and standard practices for the management of infrastructure projects.
May include: the proposal development, contract negotiation and contract compliance.
Preparing a variety of associated text and graphical cost and scheduled reports
Coordinate with project managers to identify and resolve discrepancies in data entered into project management software system; document concerns on project progress and coordinates with project managers to address concerns
Preparing capital project estimates for budgets and carryover estimates as requested by management and representatives from other departments and assist with project closeout procedures
This position will act as the centralized lead to coordinate the CIP project scoping process with the Office of Management and Budget and other departments to develop future capital improvement projects and assist with existing capital improvement programs. This position will also administer the CIP management software and the reporting of the Department’s performance metrics, including budget and schedule compliance, for performing related duties as required.
This position is responsible for managing and coordinating the development of project scopes and schedules for the CIP process and for performing quality assurance checks on project costs and schedules throughout the life cycle of infrastructure projects.
Functionally supervises department managers in relation to the implementation of the CIP.
Minimum Qualifications Required: Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a bachelor’s degree in Civil Engineering, Construction Management, or Public Administration or closely related field. Considerable (3-5 years) professional experience in managing, administering, coordinating, scheduling and budgeting of capital improvement projects.
Preferred/Desirable Qualifications: Graduation from an accredited college or university with a master’s degree in Engineering, Construction Management, or closely related field is preferred and three years of supervisory experience in managing teams of project or construction managers engineers are also preferred qualifications.
Communication: Communicates with other management, engineers, and architects, both orally and in writing, to gather data for project coordination and monitoring costs and schedules for construction projects. Demonstrates customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activities. Use effective analytical, verbal and written communication skills, including the ability to make presentations to department staff and management. Prepares documents and reports using clearly organized thoughts, proper sentence construction, punctuation, and grammar for various users
Manual/Physical: Enters data or information into a personal computer (PC) to produce reports, worksheets, and to calculate and reconcile information. Scans the content of a computer monitor screen to detect minor changes in detailed information. Prepares computer reports to distribute to staff. Operates a variety of standard office equipment lifts and carries storage boxes weighing up to 20 pounds Operates a motor vehicle requiring an approved Driver's License to travel to and from job sites.
KNOWLEDGE AND ABILITIES:
Knowledge of: Advanced understanding of Critical Path Scheduling and resource loading; the lifecycle of infrastructure projects; construction estimating techniques, including analysis of Alternative Project Delivery Method (APDM), negotiated costs; contractor production rates; project design process flow; project construction process flow; understanding of complex project control systems; project scheduling software including MS Project or Primavera programs; PC software for spreadsheet and database applications; and ability to work with minimum supervision and to exercise sound independent judgment in identifying, analyzing and resolving complex issues related to project planning and control.
Ability to: Assist with the development of project scope and cost estimates for infrastructure projects; apply generally accepted principles and theory in performing work assignments; maintain concentration on detailed information over an extended time when accuracy and speed are important; and interact with coworkers, staff, and the general public to establish and maintain effective work relationships.
Additional Salary Information: BENEFITS:
•Medical, dental and vision insurance
•Health Savings Account
•Long term disability coverage
•Medical and Vacation Leave
About Government Services Group, Inc.
Government Services Group, Inc. (GSG) is a Florida based firm specializing in providing innovative financial, management and operational solutions to Florida local governments. Incorporated in 1996, GSG prides itself on smart, effective and efficient delivery of services. GSG leverages its experience serving over 100 local governments in the State of Florida to bring relevant and feasible solutions to our clients such as, development and implementation of alternative
funding for essential services or infrastructure, financial, management or operational analysis, revenue enhancement,
stormwater, water & wastewater, grants management, community development, program administration, and customer
service outreach and support services. In each service area, GSG brings tailored solutions to our client’s specific
challenges or requirements.