Portland, Oregon
Golden, Colorado
Posted: 14-Nov-24
Location: Newman Lake, Washington
Type: Full Time
Salary: $18 - $23 Hourly DOE
Industry:
Salary Details:
Preferred Education:
Wm. Winkler Company - since 1919 the Wm. Winkler Company has offered concrete construction services to select clients throughout the northwestern United States; from airport runways to curbs and sidewalks, data centers, ice rinks and roller coasters. We lead our industry in innovation and have for a century. We are 180 people strong, proving every day that we are more than concrete.
Essential Functions:
Primary Front Office Responsibilities:
- Answer phones; forward calls and messages
- Greet visitors and announce their arrival
- Keep front lobby clean
- Clean and prep coffee pots, turn off TV, lock front door
- Oversee conference room scheduling (Outlook)/update conference room boards
- Fill out and submit Wm. Winkler credit applications, customer credit applications, and trade credit references
- Check Brian and Chris’ inboxes daily; disburse contents
- Inventory, order and put away supplies; maintain kitchen area supplies
- Open and distribute mail, copy checks
- Create UPS and FedEx shipments, outgoing mail
- Refill postage machine, maintain copy paper levels, monitor need for shred day
- Maintain, update, print, laminate, distribute employee phone/email list and extension list
- Make hotel/motel reservations and cancellations for Field Personnel
Human Resources Assistant:
- Print and assemble new employee packets for Wm. Winkler & JLS Investments
- Set up new employee files for Wm. Winkler & JLS Investments
- Filing: Job, Employee, Per Diem Checks, L & I, and Unemployment Reports
- Enter/maintain/update Pingboard with employee photos and information, which includes tracking personnel specific to their crew/foreman/supervisor
- Enter/maintain/update Viewpoint with driver’s licenses/information, medical certificates, and trainings and classes; upload supporting documentation
- Stuff, seal, stamp, distribute or mail weekly payroll
- File “No Work Performed” notices on L&I website
- Year-end file clean-up, purge, and relocate for AP, job files and employee files
Other Accounting Dept Responsibilities:
- Assist Office Manager with manual cross referencing of sales tax codes to monthly job billing invoices
- Post daily Slip Tank fuel log entry into fuel accounting spreadsheet for Controller
- Assist Transportation Coordinator with trucking job filings and printing out Driver timecards
- Assist Wm. Winkler Contract Admin with job filings
- Mail out customer invoice statements for Wm Winkler & JLS Investments
- Send out Wm Winkler job list every Thursday for Field Foreman & Superintendents
- Other duties as assigned such as data entry, laminating, copying, scanning, printing, creating binders, folders, labels, etc.
Wm. Winkler Company is proud to be an affirmative action/equal opportunity, and service disabled veteran owned employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Veterans are encouraged to apply.
| Minimum Qualifications: |
| Skills, Experience and Education: · Minimum 2- 5 years Administrative Assistant experience preferred. · Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions · High level of general computer proficiency in MS Office applications including Microsoft Word, Outlook, Excel, and Internet use. Other Requirements: · Attention to detail · Deadline-Orientated · Time Management
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| Core Competencies: · Teamwork/collaboration · Communication · Customer focus · Integrity & trust · Continuous improvement · Adaptability/flexibility · Confidentiality
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