Join our dynamic Facilities Operations Services Team as the Team's Project Manager, where innovation meets real-world application! Under general supervision, you'll take the helm on the Town's building construction projects, coordinating various tasks ranging from small-scale efforts to more multifaceted capital improvement endeavors. Your role is integral to the community, performing advanced administrative support duties, including managing our state-of-the-art security access control software system. Flexibility is key, as this position requires an on-call schedule, aligning with our department's On-Call policy. If you have a passion for building, organization, and technology, and you're ready to leave a tangible mark on our town's future, we want to hear from you!

DUTIES AND RESPONSIBILITIES:
 

CORE COMPETENCIES INCLUDE BUT ARE NOT LIMITED TO

• Effectively communicates by actively listening and sharing relevant information with co- workers, supervisor(s), and customers, so as to anticipate problems and ensure effectiveness of the Town of Erie.
• Interacts effectively with others to establish and maintain smooth working relations.
• Works effectively with internal and external customers to satisfy service /product expectations.
• Work behaviors demonstrate responsible, positive, and professional conduct, and contribute to the overall goals and objectives of the Town and the department.
• Is skilled in job-specific knowledge which is necessary to provide the appropriate quantity and quality of work in a timely and efficient manner.

Essential

• Perform project management work by initiating, managing, coordinating and directing projects, programs, and capital projects for the Town and Facilities department. Preparation of RFPs, RFQs, CIPs and other pre-bid materials, project construction documents, construction specifications, cost estimates, bid documents, bid invitations, contract selection procedures, and contract award.
• Consult with management in order to develop project plans and goals, scope of work, schedules, and project work plans including time frames, funding limitations, contract costs, risk factors, and allocation of available resources.
• Work independently with contractors and consultants, identify project participants, manage projects, maintain project documents, establish agendas, set timelines, monitor and report on the progress of assigned projects ensuring project is on-time, on-target, and on-budget. Manage the selection of consultants and contractors for projects. Review submitted information for completeness and adherence to bid specifications.
• Coordinate internal and external project reviews with Town departments, outside agencies, affected community and business organizations, and/or other stakeholders.
• Coordinate field construction issues to include change orders, requests for information, architect's special instructions, and other modifications to the plans and specifications.
• Take on special project assignments as needed.
• Act as point person or technical lead at certain facilities and/or projects as needed.

Administrative and Customer Service

• Promptly and positively respond to customer inquiries and concerns, and provide current status of updates throughout project to completion.
• Manage all financial activities associated with projects and capital projects and communicate closely with Department Manager. Include overall cost and expense management, project cost accounting and internal cost allocations.
• Perform high level administrative duties on behalf of the Department Manager. Handle difficult and/or technical correspondence including contracts and legal documents; maintain accurate records, reports, financial reports, and statistical reports. May require coordination to post project information and various updates to the Town or Department websites.
• Establish and maintain traditional and electronic record keeping systems and comply with all record retention policies of the Town.

Safety

• Performs a variety of duties that requires considerable knowledge and education of the use and wear of Personal Protective Equipment (PPE).
• Adhere to safety policies and procedures and ensures staff are trained in and follow all safety protocols.
• Verify contractor/vendor safety programs align with Town safety standards for construction projects and have a proven track record of safely completed projects,

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Knowledge of: procedures, policies, rules and regulations governing administrative functions, and current office procedures and practices. Working knowledge of facility management, building codes, health and safety regulations, construction methods and techniques and project management. Computer literacy, especially in word processing, project management and database/spreadsheet programs.

Skills in: how to follow written and verbal instructions and communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies and members of the public. Ability to maintain confidentiality and handle confidential issues with tact and discretion. Ability to prepare and maintain reports and records, other business correspondence and procedure manuals. Ability to prioritize multiple projects. Ability to exercise initiative and to make sound independent judgments. Ability to read electronic and paper plans and translate business objectives and needs to problem-solving deliverables. Ability to negotiate with vendors. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work safely in all environments including adverse weather conditions and hazardous environments and support the culture of workplace safety at all times. Skill in effective time management.

Environmental Factors: Work is performed in an inside standard office environment as well as an outside setting. Frequent to constant use of a personal computer or other electronic device. Work may involve competing demands, performing multiple tasks, and working to deadlines. Tasks occasionally require outside work with constant moderate to occasional high noise levels and local travel. Tasks frequently include walking on uneven surfaces and use of light equipment operations with occasional exposure to chemicals, gases, fumes, dust, vibrations, use of heavy equipment operations, working with heights and extreme temperatures. Tasks may rarely require working in traffic and out of town travel.

Physical Factors: While performing the duties of this job, the employee is constantly grasping, fingering, and handling items as well as talking and hearing and moving objects weighing over 10 pounds. Employee will frequently be standing, walking, kneeling, squatting, balancing or reaching for extended periods of time with frequent use of near and far visual acuity and depth perception with occasional color discrimination and peripheral vision.  Occasionally tasks require sitting, stooping, climbing, and moving objects weighing over 50 pounds. Employee may rarely have tasks requiring running or moving objects weighing over 100 pounds.

BENEFITS:

Town of Erie Benefits:The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment.
 

Designated full time employees are eligible for the following benefits
 

• Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
• 40 hours of Paid Time off to each new employee upon hire
• Supplemental Accident, Critical Illness and Hospital Plans
• Employer paid Basic Life/AD&D
• Voluntary Life/AD&D
• Employer paid Short Term Disability
• Employer paid Long Term Disability
• Employer paid Employee Assistance Program
• Retirement plan with a 5% employer match and immediate 100% vesting in your deferral contributions AND employer contributions
• 3 Weeks of Paid Time Off per year (increases with years of service)
• 15 Paid Holidays
• Twenty-Four (24) Hours of Paid Volunteer Leave
• Robust extended sick leave and family sick leave program including parental leave for birth and bonding
• Option to sell back PTO after two years of continuous employment
• Employer sponsored wellness program, includingemployee-based fitness classes
• Education reimbursement up to $2,000 per year
• Free membership to the Erie Community Center
• Half-off charging at town-owned EV charging stations
• Pet Insurance
• Employee Discount Program through Benefits Hub

EEOC Statement:The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual’s work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.