The IDEAL CANDIDATE will possess a college degree in a related field and experience in the area of contract administration of public projects. A minimum of five years' continuous experience employed by - or under contract with - a public agency involved with the construction of infrastructure projects is preferred. The ideal candidate will have familiarity with California Public Works contract law and Public Works standards (Greenbook) for plans and specifications, and will work effectively meeting deadlines in reviewing plans, specifications, cost and schedule analysis, and preparing related reports and recommendations.
JOB SUMMARY Under administrative direction, develops, manages and coordinates assigned construction projects.
SUPERVISION RECEIVED Reports to: Construction Manager
DISTINGUISHING CHARACTERISTICS Differs from Construction Manager in that Contract Administrator performs professional level construction project management and contract administration work while Construction Manager oversees all activities associated with assigned construction projects, including contract administration, project management, surveying, and inspections.
EXAMPLES OF ESSENTIAL DUTIES
Administers and facilitates assigned construction projects
Writes Request-For-Proposals (RFPs) and Request for Council Action (RCAs)
Evaluates professional service consultant proposals, issues and monitors task orders for various project assignments
Oversees day-to-day construction administration activities for both City and outside agency projects
Researches, analyzes data and monitors City's adherence to government required codes and regulations
Approves progress payments and other disbursements
Visits construction sites to ensure compliance with provisions of contracts
Interfaces with Public Works Inspectors to ensure contractor work is compliant with plans and specifications
Evaluates and monitors schedules, budgets and estimates
Authorizes and processes extra-work, time-and-material directives issued to contractors
Documents, prepares, reviews, and presents justifications for change order requests to Construction Manager for approval
Negotiates and resolves construction disputes; makes on-site inspections
Coordinates contract administration activities and maintains communication with stakeholders, including other departments, contractors, and various agencies
Develops and implements performance measurement reports for monitoring projects
Performs project risk assessments, mitigation and monitoring to evaluate consequences of changes either in design or construction and advises as appropriate
Interfaces and coordinates with design for assessing existing utilities during design and their relocation prior to construction
Interfaces and coordinates with utility companies on capital improvement projects with established underground utility districts
Represents department at various public outreach and town hall meetings with residents and businesses
Prepares reimbursement reports for various founding agencies; monitor projects for adherence to Federal and State labor laws
Reports to work as scheduled and works various hours, including nights and weekends as deemed necessary by manager/supervisor to conform with changing priorities and meet deadlines
Travels to construction sites and other locations during the course of work
Maintains regular and consistent attendance record
Performs related duties and responsibilities as assigned
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of: - Principles and practices of construction management and contract administration - Applicable local, state, and federal laws, codes, ordinances, rules and regulations governing public works construction projects - Correlating American Public Works Association (APWA) Greenbook and Caltrans standard specifications; - Scheduling practices - Modern principles of civil engineering principles and design applicable to construction projects - Street, highway, traffic control, water and sewer construction and maintenance practices; - Conflict resolution techniques
Ability to: - Oversee and manage public works construction projects - Interpret and apply construction management policies, procedures, laws, rules and regulations and administrative and departmental policies and procedures - Insure that all phases of a project are completed in a timely manner and comply with specifications, timetables and financial guidelines - Work independently while exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs - Research, collect, compile, and analyze information and data - Maintain and update records, logs and reports - Understand and follow verbal and written instructions - Communicate clearly and concisely, both orally and in writing - Operate a variety of office equipment including computers and associated business software applications. - Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work - Travel to offsite locations within a reasonable time frame
Education: Bachelor's degree from an accredited college or university in construction management or other related field.
Experience: Three years' professional experience in construction project management or contract administration.
Licenses/Certifications: A valid California Class C driver license with an acceptable driving record required at time of hire and throughout employment.
Certification as a Professional Construction Manager preferred.
Registration in the State of California as a Professional Engineer desirable.
SPECIAL CONDITIONS Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice Program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
APPLICATION AND SELECTION PROCEDURE
An official City of Huntington Beach online job application must be filled out in its entirety. APPLICATION DEADLINE IS 7/12/19 AT 5:00 PM PT.
All applications will be closely reviewed for relevant experience, education and training.
Depending on the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
Applicants who BEST meet the City's needs will be invited to a qualifications assessment, which will include a writing exercise (Pass/Fail) and an oral board exam (weighted 100%) - tentatively scheduled for July 31, 2019.
Candidates successful at receiving a passing score on all components will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB screening and Livescan fingerprinting must be completed with acceptable results. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
Our primary means of communication with applicants/candidates is sent via email; therefore, please include a valid email address on your application.
About City of Huntington Beach
Nicknamed "Surf City" for its beautiful wide beaches and consistently breaking surf, Huntington Beach residents enjoy a wide variety of outdoor activities, such as surfing, sailing, volleyball on the beach, cycling, kayaking and fishing. Our community features one of the largest recreational piers in the world, a marina, a wildlife preserve, an eight-mile biking, inline skating, jogging and walking trail along the Pacific Ocean and 8.5 miles of wide, spacious beaches where in the summer, large crowds gather to watch the special events.