Procurement Services is responsible for issuing solicitations and contracts for OC Public Works, other County departments and co-ops consisting of Orange County cities and other government entities; managing accounts payable staff who process invoices, make utility payments, make petty cash reimbursements, invoicing other government entities for County provided services; administering the department's inventory of fixed assets; and, providing surplus personal property services. The unit processes in excess of 3,000 requisitions for professional services, commodities and various other needs annually. The Procurement Services unit is responsible for Architect-Engineer (A-E), service contracts and public works construction contracts for all but two County agencies. The unit completes all of the departments complex Request for Proposals (RFP), Statement of Qualifications (SOQ), A-E and public works solicitations and maintains several hundred professional services contracts annually. The Administrative Manager II manages over 30 staff at three locations. Furthermore, the Administrative Manager II position is also responsible for pursuing joint procurement opportunities with other County entities, cities and special districts as directed by the CEO and Board of Supervisors.
The Procurement Manager will be a proven leader and a strategic thinker with a thorough understanding of Public Contract Code. The incumbent will assess demonstrate versatility in identifying strategic direction for areas within the scope of the position. This position will be responsible for oversight and development within OC Public Works of:
Complex procurements involving Design and Construction
The incumbent will also support and have familiarity with the following programs:
Automated Bidding Systems
Enterprise Financial Systems
In addition, the incumbent will perform analytical and administrative duties and responsibilities ensuring that the respective Agency is in compliance with procurement/contracts agreements, Public Contract Codes and other relevant statutes.
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess five (5) years of significant public sector purchasing experience related to the duties and responsibilities described above. The ideal candidate will also possess extensive purchasing/procurement experience and knowledge in the following core competencies:
Purchasing/Procurement Knowledge | Experience
Working with various types of contracts, techniques for contracting or procurement, and contract negotiation and administration
Understanding and applying Public Contract Codes, government codes and State and Federal laws, as they relate to government purchasing
Interpreting, writing, and making policy recommendations in relation to purchasing policies and contract documents as well as having a background/familiarity with the Agenda Staff Report (ASR) and/or Request for Proposal (RFP) process
Planning, managing, and completing complex purchasing/contract agreements including A-E service contracts and public works construction contracts
Leadership | Management Skills
Leading a high performance, results oriented team to implement organizational goals while balancing competing needs and objectives
Ability to train and develop training
Administering discipline in a fair and consistent manner in consultation and collaboration with Human Resource Services (HRS)
Utilizing tact and diplomacy in dealing with difficult and sensitive situations
Strategic Planning | Analytical Skills
Preparing, updating, and executing purchasing strategies
Planning and leading the execution of purchasing and contracts to ensure these are resourced, budgeted, scheduled, planned, and implemented in a timely manner
Working independently and manage time wisely and effectively prioritize multiple competing tasks; meeting Departmental and project goals and deadlines by prioritizing workload and projects
Preparing clear and concise project and asset management plans and documents, reports of work performed, and other written materials
Oral | Written Communication Skills
Communicating effectively in person and in writing with County elected officials, management, and staff, consultants, and private-sector partners, and public constituents and community stakeholders
Providing presentations to all types of audiences, such as to the general public, stakeholders, and/or other public/private officials, etc.
Utilizing effective communication skills to define and communicate strategic asset management goals to staff and stakeholders clearly, succinctly, and persuasively
For some positions possession of a valid California Driver's license, Class C or higher may be required by date of appointment.
Possession of a County of Orange Deputy Purchasing Agent (DPA) Certification or ability to obtain certification within the first year of employment is required.
Certified Purchasing Manager (CPM) or,
Certified Professional Public Buyer (CPPB) or,
Certified Public Purchasing Officer (CPPO)
Additional Salary Information: In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:
Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS)
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
Paid Leave: Twelve holidays per year plus sick and vacation time.
Health & Dependent Care Reimbursement Accounts
Dental Insurance: County pays 100% of employee and dependent premiums.
Paid Life Insurance: $100,000 life insurance policy
Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
Paid Short & Long Term Disability insurance programs
457 Defined Contribution Program
About Orange County Public Works
OC Public Works is a unique County department comprised of 10 service areas, each of which directly impacts the quality of life for Orange County residents and the private sector. OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to ensure quality of service today and quality of life tomorrow. In addition, our vision is to be a world class leader of innovative, professional and quality public works services.