Under general direction, manages, the activities and operations of the facilities capital unit/functions within the Facilities Division; analyzes, identifies and quantifies facility capital needs including scope, schedule, budget and quality of work necessary to manage mid-life maintenance and other facilities capital projects; manages staff and contractors assigned to capital contracts, including small works, job order contracting, and repair and rehabilitation projects; continuously improves work unit objectives, guidelines and procedures; administers and manages budget and staffing plan/needs.
This job posting may be used to fill multiple positions.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Coaches, trains and motivates staff; manages employee relations; measures the performance of the Facilities Division capital projects work unit and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops developmental work plans for staff; implements or recommends corrective actions, discipline and termination procedures as appropriate/necessary.
• Plans, directs, coordinates, and reviews work plans for assigned facilities staff; schedules facilities personnel or contractors to complete work according to capital project needs; ensures that necessary resources are in place for completing capital program functions; ensures that projects, services, and operations of the unit/division are completed within the scope, schedule, and budget and that all objectives are successfully met.
• Manages and participates in the development and implementation of goals, objectives, policies, priorities and budgets for assigned projects, services, and functional area within the Division; and makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and supplies.
• Manages the development, upkeep, and long term planning of the facility capital plan and facility inventory data; plans and tracks budgets; sets goals and manages priorities for assigned area, seeks accountability for completion of working unit progress (Facilities Action List); supports the development of a project backlog to maintain agency assets in a state of good repair; compiles and continuously improves Facilities capital unit objectives, guidelines, procedures including transition process, safety, training, and quality assurance.
• Reviews policies and procedures relative to feasibility of implementing solution; presents proposed solutions and options to stakeholders and approvers; documents lessons learned to anticipate and avoid problems; develops an Agency roles and responsibilities inventory to improve information exchange and delegate tasks; actively participates in and contributes to Departmental meetings; supports and participates in Agency audits, Environmental Sustainability Management System initiatives, and Safety and Security programs.
• Partners with appropriate departments and divisions to manage the ongoing changes in workstation assignment floor plans including anticipated occupancy rates; participates in organizational changes as needed to predict and advise on appropriate occupancy factors for current and future buildings; contributes to and participates in planning development of options related to lease ending dates, staff growth and special facility requirements.
• Prepares, analyzes and makes recommendations on various reports, messages and documents needed to manage or coordinate the full scope of capital project activities with other divisions and outside agencies. Presents data to committees and teams as needed to relay critical information.
• Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Other duties as assigned.
Education and Experience:
Bachelors' Degree in facility management, construction management, engineering, business administration, or closely related field and six years of experience in managing and directing facilities operations for medium to large organization that includes managing and analyzing complex capital programs, with three years of staff supervisory experience; preferably in a transit/transportation related environment; OR an equivalent combination of education and experience
Required Licenses or Certifications:
Possession of a valid Washington State Drivers License.
Required Knowledge of:
• Principles of supervision, training, and performance evaluation.
• Operational characteristics, services, and activities of a Facilities Division.
• Industry principles and practices related to facilities management.
• Building construction principles and practices including familiarity with building, plumbing, electrical, and mechanical trades.
• Principles and practices of program development and administration.
• Occupational hazards and standard safety practices.
• Pertinent federal, state, and local laws, codes, and regulations.
• Policy and procedure development.
• Procurement and contracts management.
• Project management techniques and principles.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Advanced principles and practices of governmental budget preparation and administration.
• Finance practices and principles such as cost/benefit analysis.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
Required Skill in:
• Supervising, leading, and delegating tasks and authority.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Identifying and responding to sensitive community and organizational issues, concerns, and needs.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Complaint resolution and problem solving.
• Presentation development and public speaking skills.
• Critical and strategic problem solving.
• Preparing and analyzing complex data and comprehensive reports.
• Responding to inquiries with effective oral and written communication.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Applying project management and program development techniques and principles.
• Developing and monitoring departmental and program/project capital budgets, costs, and schedules.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Work is performed in a standard office environment.
Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, infectious disease, and extreme noise when conducting site visits and working in the field.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.
All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.